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Restaurant Accounting 101: Manage Your Bookkeeping Like a Pro

By January 20, 2023February 9th, 2024No Comments

Both terms are often used interchangeably, but there is a big difference between the two. Four-week periods, on the other hand, are always 28 days with four Fridays and four Saturdays. When you’re comparing accounting periods, you want to accurately compare revenue based on times that should be equally as busy.

  1. The most difficult part of financial record keeping is getting all the information one needs.
  2. In restaurant accounting, paper goods, such as napkins, disposable utensils, and packaging, are typically categorized as non-food inventory expenses.
  3. Restaurants need to keep a hawkish eye on their financial indicators and regularly adjust their spending to stay in the black.
  4. Creating a spreadsheet that tracks totals in each category for each meal enables you to identify and prepare for busy shifts and compare sales across different days and weeks.
  5. For example, the End Of Day Cash Register Report Template is an indispensable tool, no matter the size of your restaurant.

While there are many great restaurant POS systems on the market we like Toast the best. Restaurant bookkeeping with Toast and QBO is by far our most preferred setup. Our clients love the front end of Toast and the reporting and accounting integration back end is really great for accountants.

Restaurant accounting FAQs

With them, you’ll be equipped to keep your team in sync, whether they’re in the kitchen, at the front desk, or managing reservations. It’s all about making sure everyone’s on the same page so you can keep your costs low and service level high. An all-in-one work hub brings together all your management tools and resources, making it easier to oversee all aspects of your business. Armed with that information, you can calculate the most important indicators of your restaurant’s financial health. As “chief cook and bottle-washer,” you’ll keep the books yourself because there’s no one else to do it. Lastly, you’ll want to get the word out that you’re open for business.

Their work ensures a clear and systematic financial trail for any enterprise. Modern accountants make sure a business complies with its financial obligations, for example, in terms of record keeping and tax filing. They advise on structuring in the most tax efficient away, covering things like choosing the right VAT status, for instance. It can be difficult to keep track of your finances in the beginning, but doing so is essential for maintaining a healthy business. Even if you don’t have an accounting background, you can still run your business smoothly if you follow some simple financial record-keeping best practices. The most difficult part of financial record keeping is getting all the information one needs.

How do you categorise and calculate café expenses?

Accrual accounting provides more precision but requires more bookkeeping. Instead of recognizing revenue and expenses when cash changes hands, accrual accounting matches revenue and expenses when they’re incurred. Unless your business has a dine-and-dash problem, you shouldn’t have to worry about accounts receivable, or the balance customers owe for already-rendered goods and services.

For example, some regions have strict laws governing minimum wage, overtime pay, and how tips are accounted for when it comes to employee compensation. Restaurant accounting systems can track these details to help ensure each employee is paid according to the legal requirements. This not only protects the restaurant from legal issues but also contributes to a fair and transparent work environment.

You can choose between cash and accrual accounting if your restaurant has less than $1 million in revenue. The most common accounting method of restaurants is cash accounting or cash basis. This method allows businesses how do you keep accounting records for a small restaurant to record their generated income when cash is received from services rendered or paid for expenses and costs. Since restaurants and bars deal with a lot of cash daily, this method is the preferred method.

How your POS complements your accounting

Bookkeepers and accountants can work together but they have different skills. We have gone over the differences between bookkeeping and accounting. This is especially true if you’re leveraging online platforms for tasks like tax filing, where having organized bank statements and expense receipts can streamline the process.

We’ll break down their differences below to help you understand how to apply them to your business. If you’re opening a restaurant or looking to boost your current place’s earnings, getting a handle on restaurant accounting is essential. Lark revolutionizes inventory management with real-time inventory tracking that’s accessible from anywhere. With automated low-stock notifications and quick re-ordering, you’ll never run out of crucial ingredients again.

In restaurant accounting, paper goods, such as napkins, disposable utensils, and packaging, are typically categorized as non-food inventory expenses. To record them, track their purchase as an expense under the “inventory” or “supplies” category in your accounting system. Then, regularly adjust your inventory records to reflect the usage of these items.

Your POS can give you deep insights on best and worst sellers, menu sales trends over time, and your inventory status. POS technology allows you to see your financial performance in real-time. At any given moment, you peek at your sales-to-labor ratio or determine if sales are meeting historical averages.

Accountants help cafés and coffee shops manage their bigger financial picture, from analysing financial information to auditing and forecasting future requirements. Meanwhile, accounting goes much further as it also involves interpreting this information to support the business. Creating a new file at the beginning of each year is a helpful way to save time and organize your information.

It’s even possible to install a document control system that determines how often documents are reviewed and updated. As your business grows, then and now, you’ll need to keep track of an ever-increasing number of business documents and files. Instead of having paper records in your drawers and clogging up your desk, try going paperless so you can access your records easily, at any time, from anywhere. Shoeboxed is an expense & receipt tracking app that helps you get reimbursed quickly, maximize tax deductions, and reduce the hassle of doing accounting..

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